Library
Scan a book's barcode to issue it and scan it again when it comes back. ProEMS works out any fine, emails students whose books are overdue every morning, and keeps the reports ready for the day the principal asks how the library is doing.
In short
The library module keeps every book, loan and fine in one register. Books are issued and returned by barcode, late returns get a fine worked out from your daily rate, and students with overdue books get an email reminder each morning.
You set the rules once: how many days a book can be kept, how many books a student can hold, a separate limit for staff, and the fine per day. ProEMS checks them every time a book goes out.
Library is part of the Platinum plan. Library cards come from the certificates module, printed from your own Word template, and Platinum includes that too.
LibraryPlatinum
Barcode issue and return, fines, overdue reminders and reports
Platinum is ₹249 per student a year, plus 18% GST. Each plan includes the one before it.
Compare the plansIssue, return and reissue books by barcode, collect or waive fines, and work through the overdue list.
Sets the loan period, book limits and daily fine, imports the book list and prints library cards.
Borrow within their limit and get an email when a book is overdue.
Borrow books on the separate staff limit the school sets.
Check the library dashboard and the fine, overdue and issued reports.
What it does
Everything the issue register and the fine book used to hold, plus checks they never could. These are the parts the desk uses daily.
Scan or type a book's barcode and pick the student or staff member. A book that's already out is stopped, and the borrower's limit is checked.
Scan the barcode to find who has the book and take it back. A torn or damaged copy can be marked unfit as it comes in.
Give a reader more time by reissuing the book to them with a new return date, without a return and a fresh issue.
For a late return, ProEMS fills in the days late and your daily rate and works out the fine. Record a full or part payment, and the balance stays on record.
Waive a student's fine when there's good reason. ProEMS notes who waived it and when, and a waive-off can be reversed.
Total, issued, in-stock and unfit books, journals and reference books, fines collected today, and summaries by category, with departments for colleges.
Fines paid between two dates, overdue books and books currently issued, each as an Excel file or a PDF.
Bring in your catalogue from a spreadsheet. Each row needs a title and a unique barcode, and duplicate barcodes are flagged row by row.
Print students' library cards from your own Word template, through the Certificates module.
How it works
In five steps. The first two happen once, and the rest is the everyday rhythm of the issue desk.
Runs on its own
One job runs every morning, so overdue books are followed up without the librarian writing a single reminder.
10:00
Each student holding a book on or past its return date gets an email with the title, the due date and the days overdue. Email must be switched on for your institution.
A library fine is your daily rate multiplied by the days a book is late. At ₹2 a day, a book returned nine days late carries an ₹18 fine.
Each fine is recorded against the student with the amount paid and the balance, so a part payment today and the rest next week both show. If that student comes to borrow again while a fine is pending, the desk sees a warning first. Library fines are kept in the library module, separate from the fee bill.
Yes. Books can be issued to staff members as well as students, and staff have their own limit on how many books they can hold at once.
Fines and the 10 am overdue email apply to student loans, so keep an eye on staff loans through the overdue report.
No special hardware is needed. The barcode goes into a text box, so a standard scanner that types the code in works, and the librarian can also key the number by hand.
ProEMS doesn't print barcode labels. Use the barcodes already on your books, or print labels separately, with one unique code per copy.
The library reports cover fines paid between two dates, overdue books and books currently issued, each as an Excel file or a PDF.
The dashboard gives the day-to-day picture, and the full book list exports to Excel for the year-end stock check. All of it sits alongside the school's other reports and exports.
Good to know
Four practical points for the librarian and the office.
FAQ
Short answers to what schools and colleges ask us most. Anything else, bring it to the demo.
Book a free demo and we'll set your loan rules, issue and return a book by barcode, and show the fine a late return would carry.