Fees & online payments
Set each class's fees once. ProEMS adds late fines overnight, takes cash, cheque, bank transfer and online payments, issues the receipt and keeps every balance current, so the accounts desk closes the day with the totals already done.
In short
ProEMS runs the whole fee cycle in one place: it holds the fee heads for every class, applies concessions and late fines, takes payment by cash, cheque, bank transfer or online, and issues a PDF receipt for every payment.
Online payments go through your institution's own Razorpay, Stripe, Paytm, HDFC (via CCAvenue) or PNB account, so the money settles with you. Students pay from the student login on the web, and each payment lands on their fee account with its receipt.
Fee collection comes with the Gold plan, including the day's collection and its abstract. Defaulter reports with SMS reminders, collection for any date range and the concession report are part of the advanced reports in Platinum.
Fee collection and receiptsGold
Fee heads, concessions, automatic late fines, cash, cheque and bank, PDF receipts
Online fee paymentGold
Students pay on the web through your Razorpay, Stripe, Paytm, HDFC (via CCAvenue) or PNB account
Advanced reportsPlatinum
Collection for any date range, defaulters with SMS reminders, concessions
Gold is ₹169 and Platinum is ₹249 per student a year, plus 18% GST. Each plan includes the one before it.
Compare the plansCollect at the counter, record cheques and bank deposits, print receipts and run the day's reports.
Sets up fee heads, concessions and the late fine, and connects your payment gateway.
Watch the fee dashboard, the forecast and the defaulter list.
See what's due and pay online from the student login on the web.
See the fee structure, receipts and your bank details in the app.
What it does
It can set up fees, collect them however families pay, chase what's overdue and report on every rupee. These are the parts it uses most.
Tuition, transport, examination or any head you name, set per class with its frequency. One-time charges sit alongside.
Record a sibling, staff-ward or merit concession once, as a percentage. It comes off the tuition fee on every bill after that, with a note of the rate.
Switch on a per-day fine. At 1 am every night ProEMS works out the days past the due date and updates each overdue bill.
Take payment at the counter by cash or cheque, or record a bank transfer, with the details kept against the receipt.
Students pay on the web from their own login, through your Razorpay, Stripe, Paytm, HDFC (via CCAvenue) or PNB account.
Every counter payment produces a receipt PDF to print, and payment slips print as PDF too. Online payments email a receipt to the student and parent.
Upload a CSV or Excel file of bank deposits instead of keying them in. Deposits you can't place yet wait in suspense until you settle them.
See what's collected, what's still due and what's expected to come in, with head-wise and payment-history reports and the day's collection abstract.
List every student with dues, export it as PDF or Excel, and send an SMS reminder to the whole list from the same screen.
How it works
It runs in five steps, and only the first takes real effort. After that the system keeps the balances right on its own.
Runs on its own
Two jobs run on a timer, so nobody stays late working out fines or chasing gateway statuses.
01:00
Every bill past its due date gets the daily fine for the days that have passed, with a note of the days and the rate.
Every 5 min
For schools collecting through HDFC, ProEMS confirms pending online payments with the bank and updates them.
Students can: they pay online from the student login on the web, through the payment gateway your institution connects. Parents see the fee structure, their receipts and your bank details in the ProEMS app, but the app and the parent login don't take payments.
Families who pay online use the child's student login. If parent-side payment matters to you, ask us on the demo and we'll tell you where it stands.
ProEMS works with Razorpay, Stripe, Paytm, HDFC (via CCAvenue) or PNB. Your institution signs up with the gateway and connects its own account from the Integrations screen, so settlements go straight to your bank.
Gateway charges are between you and the gateway. We pass them through at cost and add nothing on top, as the pricing page sets out.
Late fines are a fixed amount per day past the due date, added automatically every night at 1 am. If the daily fine is ₹50 and a bill is six days overdue, it carries a ₹300 fine the next morning, with a note on the bill showing the days and the rate.
The fine is switched on or off for the whole institution in the finance settings, so schools that don't charge fines simply leave it off.
The defaulter report lists every student with an outstanding balance, which you can filter by class and export as PDF or Excel. From there, Send SMS texts a reminder from your SMS templates to the defaulters on the list through your SMS provider.
The defaulter report and the SMS reminders are advanced reports, which come with the Platinum plan. On Gold you still see balances on the fee dashboard and in the payment-history report.
Good to know
Four practical points, so the accounts desk knows exactly what changes on day one.
FAQ
Short answers to what schools and colleges ask us most. Anything else, bring it to the demo.
Book a free demo and we'll set up a class's fees, collect a payment each way and print the day's report on a demo school, in about twenty minutes.