Free calculator
School late fee calculator, by the day, week or month.
Enter the last date to pay without a fine, the date the fee was paid and your school's fine. You'll see how late it was, the fine and the total to collect, with an optional one-time charge and a maximum.
Late fee calculator
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6 days late
₹60late fine
- 6 days × ₹10
- ₹60
- Fee
- ₹20,700
- Total to collect
- ₹20,760
Last date 10 Apr 2026, paid 16 Apr 2026.
How it's worked out
Days late, times the fine, up to the maximum.
A fee paid on the last date is on time. The count starts the day after.
A part week or part month counts as a whole one, the way rules like "₹100 per month or part thereof" are written. A month runs to the same date in the next month.
01₹10 a day, paid six days late.
- Last date 10 April 2026, paid 16 April 2026: 6 days late.
- 6 × ₹10 = ₹60
- ₹20,700 fee + ₹60 fine = ₹20,760
A fine of ₹60, and ₹20,760 to collect. It's receipt R-1007 in our fee receipt template, with the fine on its own line.
02₹100 a month or part of a month.
- Last date 10 July 2026, paid 25 September 2026: 77 days late.
- Two full months run to 10 September 2026. The 15 days after that are part of a third month, which counts as a whole one.
- 3 × ₹100 = ₹300
A fine of ₹300.
03₹10 a day, but no more than ₹300.
- Last date 10 October 2026, paid 9 December 2026: 60 days late.
- 60 × ₹10 = ₹600
- That's over the ₹300 maximum, so the fine stops there.
A fine of ₹300.
What the rules say about late fees
Less than you might expect. CBSE's Affiliation Bye-Laws deal with fees in Chapter 7, but don't set a late fee or say how one is charged. The fee regulation Acts of Delhi (2025), Maharashtra, Gujarat and Uttar Pradesh don't set one either. So in most of the states we checked, the fine is the school's own rule, inside whatever its state allows.
Delhi's 1973 rules are the exception we found. Rule 165 makes fees payable by the 10th of the month they fall due, rule 166 sets a fine of five paise for every day after the 10th that the fee stays unpaid, and the head of the school may waive it. Those rules sit in a chapter headed for aided schools, so whether they bind a private unaided school is a question for the Directorate of Education.
Delhi's 2025 fee Act limits what a school can do about unpaid or late fees. It can't strike a student off over fees that weren't fixed under the Act, withhold their exam results, keep them out of classes or activities, or humiliate them in public. Each violation carries a penalty of ₹50,000 for each student affected.
Setting your school's fine
- Say it on the fee structure. Parents should see the fine before they owe it: the rate, whether it's by the day, week or month, when it starts and any maximum. Our fee structure template has a line for it.
- Pick by the day or by the month. A daily fine grows steadily. A monthly fine "or part of a month" jumps on the first day late, so a fee one day late pays a whole month's fine.
- Think about a maximum. Without one, a fee left unpaid for a term keeps growing. A cap keeps the fine in proportion to the fee.
- Check your state's rules first. Fee laws differ by state and change through orders as well as Acts.
Collecting it
Put the fine on the receipt as its own line, apart from the fee, so the parent can see what it was for. If the principal waives it, write that down too. In the fee receipt template it goes under Late fine, and the Summary sheet totals fines for the year by fee head.
Spreading the year's fee into instalments with fixed due dates makes every last date clear in advance. The fee instalment planner works out the amounts and dates.
Sources
We read each of these on 21 October 2026. Rules change, so check the latest circular before you rely on a detail.
- Affiliation Bye-Laws 2018, Chapter 7: Fees, CBSE.
- Delhi School Education Rules, 1973, Chapter XIII (rules 165 and 166), Directorate of Education, Government of NCT of Delhi.
- Delhi School Education (Transparency in Fixation and Regulation of Fees) Act, 2025, section 13, Directorate of Education, Government of NCT of Delhi, 13 August 2025.
- The Maharashtra Educational Institutions (Regulation of Fee) Act, 2011, Government of Maharashtra, on India Code.
- The Gujarat Self Financed Schools (Regulation of Fees) Act, 2017, Government of Gujarat, on India Code.
- The Uttar Pradesh Self-Financed Independent Schools (Fee Regulation) Act, 2018, Government of Uttar Pradesh, on India Code.
FAQ
Questions people ask about this.
Something we haven't covered? Ask us. We reply within one working day.
- How is a late fee calculated?
- Count the days from the day after the last date to the day the fee is paid, then multiply by the fine a day. For a weekly or monthly fine, count weeks or months instead, with a part week or month counted as a whole one. Add any one-time late charge, and stop at the maximum if there is one.
- Is a fee paid on the last date late?
- No. The last date is the last day to pay without a fine, so the count starts the day after.
- Does CBSE fix a late fee for schools?
- No. Chapter 7 of CBSE's Affiliation Bye-Laws covers fees but doesn't set a late fee. It's the school's own rule, within whatever its state allows.
- What is the late fee rule in Delhi schools?
- The Delhi School Education Rules, 1973 make fees payable by the 10th and set a fine of five paise a day after that, which the head of the school may waive. Those rules sit in a chapter headed for aided schools. Separately, Delhi's 2025 fee Act bars withholding results, keeping a student out of classes or public humiliation over unpaid or late fees.
- Can a school withhold results over unpaid fees?
- In Delhi, the 2025 fee Act bars withholding exam results or keeping a student out of classes and activities over unpaid or late fees, with a ₹50,000 penalty for each violation. Elsewhere, check your state's fee law and its education department.
Let the fine work itself out.
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