HR, leave & payroll
Keep every staff record in one place, mark staff attendance, and let teachers apply for leave with a substitute suggested for each period. At month end, ProEMS builds the salary list from attendance and approved leave, ready to check and export.
In short
ProEMS keeps the staff side of the institution in one place: staff records and teacher roles, staff attendance, leave with proxy teachers, and a monthly salary list built from attendance and approved leave.
The pieces feed each other: approved leave with a proxy updates the timetable, and the month's payroll reads staff attendance and approved leave when it works out each person's pay.
Staff records and staff attendance come with every plan from Silver. Leave and payroll are part of Platinum, and each card below says which plan it needs.
Staff recordsSilver
Staff profiles and teacher roles
Staff attendanceSilver
Manual, RFID, barcode or fingerprint scanner, with a weekly PDF report
Staff leavePlatinum
Apply and approve, with proxy teachers and timetable updates
Payroll and salaryPlatinum
Payroll heads, items and salary lists, with Excel export
Silver is ₹79 and Platinum is ₹249 per student a year, plus 18% GST. Each plan includes the one before it.
Compare the plansKeeps staff records and salary details, sets each person's leave allowance, and runs the monthly payroll.
Approve or decline leave, confirm proxy teachers, and get the weekly staff attendance PDF.
Apply for leave on the web, suggest a substitute for each period, and see their balance.
Check the salary list, add deductions and export the month's payroll to Excel.
What it does
Keep the records, mark attendance, run leave and produce the month's salary list. Leave and payroll need Platinum, and the cards show it.
Each profile holds personal details, certifications, experience, the classes and subjects taught, and class teacher or subject teacher roles. The list exports to Excel.
Mark staff in by hand, RFID card, barcode or fingerprint scanner, with Excel and PDF reports and a weekly PDF on Mondays.
Staff pick the leave type and dates, mark a half day, give a reason and attach a file. Requests beyond the balance, or overlapping earlier ones, are refused.
The teacher suggests a substitute for each period they'll miss. The manager assigns the proxy, and the timetable updates for those periods.
Leave managers are emailed each request, approve or decline it with notes, and the staff member is emailed the decision. Balances update on approval.
Export leave requests and each person's total, used and balance by leave type to Excel. Everyone gets their balance by email on the 1st.
Record each person's pay scale, basic pay, DA and HRA percentages, and medical, travel, special and other allowances on their profile.
Create the month's payroll head and ProEMS adds a line for every active staff member, with pay pro-rated from attendance and approved leave.
Review and edit each line in the payroll list, add deductions, and watch the totals recalculate. Export the month to Excel.
How it works
In six steps, from setting allowances to exporting the salary list. The leave and payroll steps need the Platinum plan.
Runs on its own
Two scheduled jobs keep the leave balances and the weekly attendance report current without anyone remembering them.
1st, 07:00
Every active staff member gets a month-end email listing each leave type with the total allowed, the days used and the balance.
Mon 07:00
The attendance managers and the principal get last week's attendance for each staff member, with days present and the percentage.
ProEMS works out each person's pay for the month from the salary details on their profile, the days they were present and their approved leave. Leave types coded CL and PL count as paid days, and any other day away brings the gross down.
You then add deductions on the payroll list to reach net pay, and the totals recalculate as you edit. The finished month exports to Excel for your accountant.
The teacher suggests a substitute for each period they'll miss when applying, and the leave manager confirms or changes each one after approving. Saving the proxies puts them on the timetable for those periods.
If an approved leave is later declined, ProEMS gives the days back to the balance and takes the proxy periods off the timetable. Our timetable page covers how periods are set up in the first place.
Each staff member's allowance for every leave type is set on their profile, and a request for more days than they have left is refused when they apply. A request that overlaps one they've already made is refused too.
Approval adds the days to what's used and recalculates the balance. The same figures appear in the monthly email and in the staff leave status export.
No. Leave is applied for and approved on the web, from the staff login, and the decision arrives by email.
The staff app handles the classroom side instead: attendance marking, daily progress reports, news, study material and answering student questions.
Good to know
Four points, so nobody expects more from the module than it does.
FAQ
Short answers to what schools and colleges ask us most. Anything else, bring it to the demo.
Book a free demo and we'll approve a leave with a proxy teacher, then build a month's salary list from the register and export it.